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Business book

A business book is a book for a sole proprietor, a self-employed person or a small project. Inside it is the same bookkeeping as in a personal book (accounts, categories, transactions), plus a business layer: an organization profile, counterparties as first-class entities, settlements, invoices and acts, a payment calendar, taxes and reports.

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The business profile in the book settings: INN and OGRN with checksum validation, the tax regime (here USN 6%), the VAT flag and bank details — they are filled into the tax dashboard, acts and reports.
“Legal details” on the phone — the same fields as on a computer: INN/OGRN/KPP, the main settlement account, bank details, the tax regime and VAT with its rate. Filled in initially from the business book dashboard.
“Legal details” on the phone — the same fields as on a computer: INN/OGRN/KPP, the main settlement account, bank details, the tax regime and VAT with its rate. Filled in initially from the business book dashboard.

Create a business book

  1. Open Books → + New book.
  2. Choose the “Business” type, enter a name and a default currency.
  3. Fill in the business profile (you can do it later) — it is needed for taxes and reports.

A business book works offline just like a personal one — the cloud is only needed for sync and shared access (for example, with your accountant).

Business profile

The profile holds the details of your business. Svodly uses them in the tax dashboard, reconciliation acts and reports. Fields:

The profile can be changed in the book settings at any time — on a computer, on the web and on the phone (“Fill in the details” on the business book dashboard). Changing the tax regime changes the set of available reports and the calculations in the tax dashboard.

Counterparties

In a business book, counterparties are a separate entity: client, supplier, employee, bank, tax office, other. Each has its own details, and counterparties can be grouped. Autofill from the Unified State Register of Legal Entities (EGRUL) by INN is available (it requires a connected Svodly Cloud and a token).

For details about creating them and the hierarchy, see the “Categories & counterparties” page.

Settlements

The Settlements section shows receivables and payables — who owes whom, based on planned transactions by counterparty (expected payments with a date).

Planned transactions are created like regular ones, but with an “expected” marker and a date. When the money has actually come in or gone out, you mark it as real, and the settlements balance updates.

Based on these planned payments, the “Payment calendar” tab builds a balance forecast and warns you in advance about a cash gap.
Settlements: at the top the KPIs “owed to me / net / I owe”, below — receivables and payables by counterparty based on planned transactions; a planned payment can be paid off in parts, with the remainder visible until it is fully settled.
Settlements on the phone: who owes whom — receivables and payables by counterparty with totals at the top.
Settlements on the phone: who owes whom — receivables and payables by counterparty with totals at the top.

Virtual accounts

A “virtual” account (for example, for an internal pool or an accounting abstraction) is not included in the tax base of the business book — this is intentional, so that technical accounts do not distort the KUDiR and the tax dashboard.

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