/ documentation
Download

Business book

A business book is a book for a sole proprietor, a self-employed person or a small project. Inside it is the same bookkeeping as in a personal book (accounts, categories, transactions), plus a business layer: an organization profile, counterparties as first-class entities, settlements, invoices and acts, a payment calendar, taxes and reports.

Svodly.ru
View
“Books” → “New book” → “Business”: “IP Morozov D. A.”, ₽, USN “Income” → “Create book”. The profile lives in the book settings: a mistyped INN is flagged “Checksum doesn’t match”, then OGRNIP, the USN 6% regime, “I pay VAT” at 5% → “Save” — a VAT line appears in “Taxes”.
On the phone: Books → “New book” → “Business”, “ИП Морозов Д. А.” → “Create book” → “Fill in details” → “I have a sole proprietorship or LLC” → a TIN with a typo — “Checksum does not match” → fix it → “USN 6%”, “I pay VAT”, 5% → “Save”.

Create a business book

  1. Open Books → + New book.
  2. Choose the “Business” type and press Next (on the phone the type, name and currency are on one screen).
  3. Enter a name and a default currency.
  4. On a computer and on the web, pick the “Tax regime”: Simplified “Income”, Simplified “Income − expenses”, Self-employed, Patent or General regime — you can change it later. The phone has no such step: the regime is set in the business profile.
  5. Press Create the book — the app opens the new book right away.
  6. Fill in the business profile (you can do it later) — it is needed for taxes and reports.

A business book works offline just like a personal one — the cloud is only needed for sync and shared access (for example, with your accountant).

Business profile

The profile holds the details of your business. Svodly uses them in the tax dashboard, reconciliation acts and reports. Fields:

The profile can be changed in the book settings at any time — on a computer, on the web and on the phone (“Fill in the details” on the business book dashboard). Changing the tax regime changes the set of available reports and the calculations in the tax dashboard.

Counterparties

In a business book, counterparties are a separate entity: client, supplier, employee, bank, tax office, other. Each has its own details, and counterparties can be grouped. On the phone a new counterparty is added with the + in the “Counterparties” header.

Autofill from EGRUL (the Unified State Register of Legal Entities). Enter the INN and press the magnifier next to the field — Svodly finds the organisation in the register. On the computer and the web it fills in the name, OGRN, KPP, the registered address and, in the notes, the director; on the phone — the name (the mobile form has no fields for the details). The lookup works with a connected Svodly Cloud.

Computer: a business book → “Counterparties” → “Counterparty” → “New counterparty”: “Client” → INN 7707083893 → the “Fill from EGRUL” magnifier → “Requesting EGRUL…” → “ПАО СБЕРБАНК”, OGRN, KPP, the registered address and “Director: …” in the notes → “Create” — the counterparty is among the clients.
Phone: a business book → the “Counterparties” tab → “+” → “Counterparty”: “Client” → INN 7707083893 → the “Fill from EGRUL” magnifier → “Searching the registry…” → the name “ПАО СБЕРБАНК” → “Save” — the counterparty is under “Clients”.

For details about creating them, the hierarchy and sorting, see the “Categories & counterparties” page.

Settlements

The Settlements section shows receivables and payables — who owes whom, based on planned transactions by counterparty (expected payments with a date).

Planned transactions are created like regular ones, but with an “expected” marker and a date. When the money has actually come in or gone out, you mark it as real, and the settlements balance updates. Marked it by mistake? Delete the transaction it created: the planned payment returns to Settlements — with the remainder, if it was being paid off in parts.

A new planned payment is added with the Schedule a payment button, and on the phone also with the + in the “Settlements” header. A planned payment needs a counterparty, but it doesn't have to exist in advance: the counterparty picker has Create a new counterparty, and the type follows the direction of the payment — income from a client, an expense to a supplier.

Based on these planned payments, the “Payment calendar” tab builds a balance forecast and warns you in advance about a cash gap.
“Settlements”: “Owed to me / Net / I owe”, with the planned payments of “Severnaya Stal LLC” expanded. “Plan a payment” → 60,000 ₽ income from a new counterparty “Alfa-Proekt LLC” — the “Client” type is filled in from the direction — in 10 days: a new row in the table, “Owed to me” up by 60,000 ₽.
On the phone: “···” → Settlements → “Plan a payment”: “Income” 60,000 ₽, a new counterparty “ООО «Альфа-Проект»”, “Expected by” 22 October, “Аванс по договору” (contract advance) → “Save”: “Owed to me” grows to 610,000 ₽, and the counterparty is in the list.
100,000 ₽ of income from “Production Company LLC”, which has an open planned “Stage payment” of 220,000 ₽: after “Save” Svodly asks “Close the planned transaction?” — pick it, and “Settlements” shows 120,000 ₽ left for that counterparty.
On the phone: “+” → 100,000 ₽ of income from “ООО «Производственная Компания»” → “Save” → “Close a planned payment?” → “Stage payment” → Settlements: 120,000 ₽ left, and the planned payment is “partly closed by 100,000.00”.

Virtual accounts

A “virtual” account (for example, for an internal pool or an accounting abstraction) is not included in the tax base of the business book — this is intentional, so that technical accounts do not distort the KUDiR and the tax dashboard.

Where to go next